Careers

Executive Assistant

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Location


Los Angeles, CA

Teams


Human Resources

Work Type


Full-time

Getlabs is the leader in providing nationwide infrastructure for at-home healthcare delivery.

Patients can book a Getlabs phlebotomist to draw their lab tests at their home or office for Labcorp and Quest Diagnostics. Healthcare companies can dispatch our nearby medical professionals to their patients to collect lab tests, vitals checks, liquid biopsies, and more. By creating the infrastructure for providers to make informed medical decisions remotely, Getlabs bridges the gap between digital and in-person care and unlocks the full potential of telehealth.

Our team brings together deep technology and healthcare experience from companies including Uber, DoorDash, Labcorp, Quest Diagnostics, and Y Combinator. Getlabs is rapidly expanding nationwide and is backed by prominent investors including PivotNorth Capital, Liquid 2 Ventures, and Tusk Ventures. Read more about us in TechCrunch and the launch post from our founder.

Getlabs is seeking an experienced Executive Assistant in Los Angeles, CA to assist our CEO and executive team as we drive through hyper-growth. An ideal candidate would be someone who is a self-starter, incredibly organized, and relentlessly resourceful. You will have the intuition to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently, and be comfortable making decisions with minimal oversight or mentorship. Being flexible and having a sense of humor while maintaining a high level of integrity and confidentiality is crucial to this role.

At Getlabs, you will:

  • Act as a liaison for assigned executives relaying and exchanging information with others including Board members, investors, senior leaders, customers and clients, and other organizations or constituents.
  • Conserve executive’s time by reading and routing email, drafting letters and documents, and initiating meetings.
  • Coordinate all meetings including but not limited to 1:1s, team meetings, offsite meetings, customer/partner/investor/media/analyst meetings across global time zones.
  • Assist in the preparation of presentations, meetings, reports, or other materials as necessary
  • Be an active liaison within the team to promote further collaboration as the company continues to scale
  • Adept in delivering judgment where it is needed to ensure overall efficiency of the process, schedules, and general team dynamics
  • Ensure executives are prepared for upcoming meetings, presentations, and projects by gathering materials necessary.
  • Book appropriate domestic and international travel, handling travel policies taking into account visas, costs, and proper documentation
  • Preserve sensitive, confidential, and proprietary information
  • Coordinate meetings and conference calls, including arrangements of logistics, meeting space, communications, and catering
  • Prepare executive expense reports and create purchase requisitions
  • Assist in other special projects as needed
  • General administrative duties including drafting memos, meeting notes, phone screening, mailing, etc.
  • Take ownership of daily operations and special projects for the executive team
  • What we are looking for:

  • 5+  years' experience performing executive administrative support and general office management duties
  • Bachelor's degree or equivalent job experience
  • Excellent verbal and written communication skills; ability to communicate professionally and effectively with all levels within an organization including executives, vendors, customers, and partners
  • Exceptional attention to detail, accuracy, and commitment to customer satisfaction
  • Ability to work within overlapping time zones
  • Previous experience supporting multiple senior-level executives or large business units
  • Ability to exercise absolute discretion and maintain confidentiality
  • High energy, professional and friendly personality with a "can-do" attitude
  • Strong project management skills; Exceptional task and time management
  • High degree of self-motivation, initiative, and  flexibility
  • High capacity to juggle multiple tasks in a high intensity fast paced environment
  • Strong Google Suite experience (Gmail, Google Docs, Google Sheets, Google Slides) and web-based application skills
  • We have great benefits to make your life easier so you can focus on what you're best at:

  • Flexible schedule
  • Mileage reimbursement
  • Valuable stock option plan for full-time employees
  • Medical, dental and vision insurance options for full-time employees
  • Paid time off vacation
  • A company with a huge vision, a dynamic work environment, and a team of talented, ambitious and fun to work with colleagues!
  • Getlabs is an equal opportunity employer. We value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or other protected classes.

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